Create Labels for your Direct Mail Letters
Before you start the label mail merge, please ensure your data list is saved in your documents as an Excel file.
- Open Microsoft Word, go to the ‘Tools’ menu, click on ‘Letters and Mailings’, and then click ‘Mail Merge Wizard’.
- Under ‘Select Document Type’ on the right hand side of the screen, select ‘Labels’.
- Next click on ‘Next: Starting Document’.
- Click on ‘Label Options’.
- A ‘Label Options’ screen will appear.
- For standard address labels click on the ‘Label Products’ drop down list, and select ‘Avery A4 and A5 sizes'.
- In the ‘Product Number’ box select ‘L7160 – Address’.
- Click 'OK'.
- Click on ‘Next: Select Recipients’.
- Click on ‘Browse’ and search your documents to find your saved data list you want to appear on the labels.
- Once you have found the correct file, double click on the file and click ‘Ok’. The data will then be linked to the labels.
- Click ‘Next: Arrange your Labels’ on the right hand toolbar.
- Click on ‘Address Block’.
- The ‘Insert Address Block’ will appear. Ensure the recipients name is displayed in the appropriate format and the ‘Insert postal address’ is ticked.
- Click ‘OK’.
- So all the labels have the same format, click on ‘Update all Labels’ on the right hand toolbar.
- Click ‘Preview your labels’ at the bottom of the right hand toolbar, this will merge your data onto the labels.
- To check the pages you can scroll through by clicking the navigation buttons.
- If you’re happy with the labels, click on ‘Next: Complete the merge’.
- Then click ‘Print’.
Need help with your direct mail?
Call us free on 0800 955 8635 or email dms@thomsonlocal.com to speak to one of our Marketing Consultants who will be happy to discuss your requirements.
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